Trainees guide to taking part in your 1:1 meetings

Your manager sets up your 1:1 meetings in RedSeed. Here's what you can do once one's scheduled with you.

Joining the meeting

1. Open the meeting from Home or your meetings list.
2. Once it's Live, select Join meeting to open the video call in a new tab.

Note: If you don't see a join link yet, your manager hasn't added one — the meeting page will show "No meeting link added" until they do.

Working through the agenda

The Meeting agenda section lists the talking points for the conversation.

• Tick an item off as you talk it through — there's no pressure to get to everything.
• To add your own talking point, select Add (or Add an agenda item if the agenda's empty), fill in the topic, and save it.

Adding tasks

Tasks are the shared to-dos that come out of the conversation — visible to both you and your manager.

1. In the Tasks panel, select Add task.
2. Fill in Task name, Owned by (who's doing it), and Connected to (the other person).
3. Select Add.

Tasks update live — if your manager adds, completes, or edits one, you'll see it change without refreshing the page.

Adding a recording

If the meeting wasn't recorded automatically, you can upload one yourself:

1. Find Add a meeting recording on the meeting page.
2. Select Upload audio recording and choose a file.
   • Accepted formats: MP3, M4A, WAV, MP4, WebM, OGG
   • Maximum size: 200 MB
3. RedSeed AI turns it into a transcript and summary — this takes a little while, so you'll get an email once it's ready rather than needing to wait on the page.

After the meeting

Once your manager marks the meeting Done, you'll be able to see:

• The AI-generated summary of the conversation
• Any suggested tasks or course recommendations that came out of it — these show up as suggestions first, and either of you can turn one into a real task, or dismiss it

Notes & privacy

• Either person can add a note to an agenda item during or after the conversation.

1. On an agenda item, open the note editor and type your note.
2. Toggle Private on or off before saving:
   • Private on — only you can see this note. The other person never sees it, even after the meeting is completed.
   • Private off — the note is shared, visible to both you and the other participant.
3. Select Save.

A few things worth knowing:

• The toggle is set per note, not per meeting — you can mix private and shared notes on the same agenda item.
• You can only edit or delete your own notes, regardless of privacy — the pencil/trash icons don't appear on notes written by the other person.
• Existing notes keep whatever privacy they were saved with; changing your mind means editing the note and flipping the toggle before saving again.